From calculation to inbox in minutes
You've calculated the pro rata amounts. Now you need to draft 15 individual capital call notices, each with the correct LP name, amount, wire instructions, and payment deadline. In Word. One at a time. Then email each one separately. That's an afternoon you'll never get back — unless you automate it.
Start your free trialCapital call notices aren't just emails — they're legal documents. Each one needs to reference the correct LPA section, include the right wire instructions, state the exact amount owed, and provide adequate notice per your fund's terms. Getting any of these details wrong isn't just embarrassing — it can create actual legal exposure for your fund.
Most emerging managers draft capital call notices by editing last quarter's Word document, swapping in new amounts, and hoping they caught every instance of the old LP name. They email notices one by one, track payments in a spreadsheet, and manually chase overdue wires with awkward follow-up emails. The entire process takes a full day and introduces error at every step.
Archstone generates LP-specific capital call notices automatically from your pro rata calculations. Each notice includes the correct amount, wire instructions, LPA references, and regulatory language. Send them all at once, track payment confirmations in real-time, and let automated reminders handle the follow-ups for overdue payments.
Each notice is generated with the individual LP's name, commitment amount, pro rata share, and the specific dollar amount being called. No mail merge, no manual editing — the notice pulls directly from your finalized capital call calculation and populates every field automatically.
Your fund's wire transfer details are embedded in every notice — bank name, account number, routing number, and reference codes. LPs get everything they need to send the wire without a separate email or phone call. Set it once in your fund settings and it's included in every notice automatically.
Notices follow standard fund industry formatting with proper LPA section references, required notice periods, and legal language your fund counsel expects. The format is reviewed for compliance with standard LP agreement terms so you're not accidentally missing required disclosures or notice provisions.
Send all capital call notices simultaneously with one click. Each LP receives their individual notice via email with a PDF attachment. No more sending 15 separate emails, no risk of accidentally sending LP A's notice to LP B. Review the batch, confirm, and every notice goes out in seconds.
Track which LPs have wired their capital and which haven't — all from one dashboard. Mark payments as received when wires clear, and see a real-time summary of total called versus total received. No more checking your bank account and cross-referencing a spreadsheet to figure out who's paid.
Set automatic reminders for LPs who haven't funded by the payment deadline. Archstone sends professional, personalized follow-up emails at intervals you define — 3 days before deadline, on the deadline, and after. No more uncomfortable manual follow-up emails; the system handles the nudging for you.
Fund I just closed. Time to call capital for your first investment, organizational expenses, and the management fee advance. Generate notices for all LPs from the pro rata calculator output, review the batch, and send. Every LP gets a professional notice with their exact amount and your wire details. First impressions, nailed.
A portfolio company is closing their Series A in two weeks and you need to exercise your pro rata right. Time is tight. Generate and send capital call notices within minutes of the investment committee decision. The faster your LPs receive the notice, the more time they have to process the wire — and the less likely you are to miss the closing deadline.
Management fee calls happen every quarter like clockwork. Set up a recurring notice template with the quarterly fee calculation, and each quarter you just review and send. Side letter fee adjustments are applied automatically. Payment tracking shows you which LPs funded and which need a reminder — all without touching a spreadsheet.
Notices are generated as professional PDF documents attached to a personalized email. The PDF includes all required elements: LP name, fund name, call amount, purpose of the call, wire instructions, payment deadline, and relevant LPA references. The email body includes a summary and a link to view the notice in the LP portal.
Yes. Edit the notice template to match your fund's tone and legal requirements. You can modify the introductory language, add fund-specific disclaimers, and adjust the formatting. Your fund counsel can review and approve the template once, and it's reused for every subsequent call with updated amounts and dates.
After notices are sent, you see a dashboard showing each LP's payment status: pending, received, or overdue. Mark payments as received when wires clear in your fund's bank account. The system calculates total called versus total received and highlights any outstanding amounts. Export the payment summary for your fund administrator at any time.
Archstone sends automated reminder emails at intervals you configure — before the deadline, on the deadline, and after. If the LP remains overdue beyond your threshold, you're alerted to handle it personally. The system tracks the full timeline of notices and reminders for each LP, creating a documented record if escalation becomes necessary.
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