Compliance · Audit Trail
Every action, documented automatically. Archstone logs every document access, data change, LP communication, and compliance event across your fund — so when the auditor asks "who did what, when," you have the answer in seconds.
Start your free trialYour fund auditor sends their annual information request list. Item 14: "Provide a log of all changes to LP commitment amounts during the fiscal year." Item 22: "Document all instances where fund documents were shared with non-LP third parties." Item 31: "Provide evidence of when capital call notices were sent and to whom." You stare at the list and realize you have no centralized record of any of this.
Most emerging managers operate without a formal audit trail. Changes to LP records happen in spreadsheets with no version history. Document sharing is tracked in memory or not at all. Capital call communications live in email threads scattered across inboxes. When an auditor or SEC examiner asks for documentation, you spend days — sometimes weeks — reconstructing a timeline from fragments of evidence across half a dozen tools.
Archstone eliminates this problem by logging every meaningful action automatically. Every time someone accesses a document, modifies an LP record, sends a communication, or updates a compliance item, the system creates a timestamped, immutable log entry recording who did it, what changed, and when. These logs are searchable, filterable, and exportable — turning your annual audit from a multi-week scramble into a ten-minute report generation.
Every action in Archstone generates an immutable log entry — document uploads, LP record changes, communication events, compliance updates, and deal pipeline modifications. No manual logging required. The audit trail builds itself as you work.
See exactly which team member performed each action. Whether it's your associate updating a portfolio company's valuation, your CFO modifying an LP's commitment amount, or counsel uploading a filing confirmation — every action is attributed to a specific user.
Track every time a fund document is viewed, downloaded, or shared — by both internal team members and external recipients via shareable links. Know exactly who accessed your LPA, side letters, or financial statements and when they did so.
Every LP record, portfolio company profile, deal, and compliance item maintains a full change history. See what the record looked like before and after each modification — commitment amounts, contact details, valuations, and status changes are all versioned.
Generate filtered audit reports for any time period, user, record type, or action category. Export as PDF or CSV for your auditor, compliance counsel, or SEC examination response. Reports include all relevant timestamps, user attributions, and before/after values.
Every log entry records the exact date, time, and timezone of the action. Timestamps are immutable and tamper-proof — they can't be edited after the fact. This gives your auditor confidence that the trail accurately reflects the sequence of events.
When your auditor asks for a log of LP commitment changes, capital call communications, or document access records, generate the report directly from Archstone. Filter by date range, export as PDF, and send it over — no more reconstructing timelines from email threads and spreadsheet versions.
SEC examiners want to see that your fund has proper books and records. Archstone's audit trail demonstrates that every action is logged, every change is documented, and every compliance obligation is tracked — the kind of operational discipline that turns a routine examination into a quick review.
If an LP questions when they received a capital call notice, whether their commitment amount was correctly recorded, or who accessed their confidential documents, you can pull the exact log entries showing dates, times, and actions — resolving disputes with facts, not memory.
Every meaningful action: document uploads, downloads, and views; LP record creation and modifications; capital call and distribution communications; compliance item status changes; deal pipeline updates; portfolio company metric entries; user logins and permission changes; and shareable link creation and access events.
No. Audit trail entries are immutable by design. Once an action is logged, the entry cannot be modified or removed by any user, including fund administrators. This tamper-proof approach gives your auditor and regulators confidence in the integrity of your records.
Audit logs are retained for the lifetime of your Archstone account. On the Pro plan, logs are retained indefinitely and available for export at any time. This exceeds the SEC's five-year record retention requirement under Rule 204-2 of the Investment Advisers Act.
Yes. You can create a read-only auditor role with access limited to the audit trail and compliance modules. Your auditor can search and filter logs directly without needing you to generate and send reports manually — saving time for both parties during the audit cycle.
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