Set it once, never worry again
A calendar reminder 30 days before your Form D annual amendment is due is helpful. A reminder that pings you again at 14, 7, 3, and 1 day — escalating to your compliance counsel if you haven't confirmed completion — is what actually prevents a missed filing.
Start your free trialMost emerging managers track compliance deadlines the same way they track dentist appointments — a Google Calendar event with a single reminder. The problem is that regulatory filings aren't one-step tasks. Your Form D annual amendment requires gathering updated information, reviewing with counsel, filing on EDGAR, and confirming acceptance. A single "File Form D" reminder on March 1 doesn't account for any of that.
The real risk isn't forgetting the deadline exists — it's the filing slipping through the cracks because you snoozed the reminder during a busy week and never came back to it. Or because your admin started the process but didn't confirm the filing went through. Or because state blue sky renewals in 15 jurisdictions each have different due dates and you missed Wyoming.
Archstone's automated reminders work like a persistent compliance officer. They start early, repeat on a configurable schedule, escalate to additional team members when deadlines approach, and don't stop until someone confirms the filing is complete. Every snooze is logged with a reason, so you have a full audit trail of your compliance diligence.
Configure reminder cadences for each deadline type — 30, 14, 7, 3, and 1 day before due. Each tier can have different urgency levels and notification channels. The default sequence covers most Reg D filings, but you can customize intervals for any deadline on your calendar.
Early reminders appear on your Archstone dashboard. As the deadline approaches, notifications escalate to email. For critical filings inside 48 hours, enable SMS alerts so nothing gets buried in an inbox. You control which channels activate at each tier.
Assign escalation contacts for each deadline. If the primary owner hasn't marked the filing complete by the 7-day mark, the reminder escalates to your fund counsel or operations lead. At 3 days, it can escalate again. No filing falls through because one person was on vacation.
Need to push a reminder? Snooze it — but Archstone requires a reason. "Waiting on counsel review," "Extension filed," or a custom note. Every snooze is timestamped and logged so you can demonstrate to auditors that deadlines were actively managed, not ignored.
Reminders don't stop until someone confirms the filing is done. Mark a deadline complete with an optional attachment — the EDGAR filing receipt, the state confirmation email, the signed K-1 batch. The confirmation is stored alongside the compliance record for audit readiness.
Reminders are tied directly to your Archstone compliance calendar. When you add a new regulatory deadline — Form ADV annual amendment, state notice filing, K-1 delivery — the reminder sequence auto-generates based on your configured defaults. No separate reminder setup required.
Your Reg D Form D annual amendment is due one year after the initial filing. Archstone starts reminding you 30 days out, escalates to your securities counsel at 7 days, and doesn't stop until the amended filing is confirmed on EDGAR. The SEC won't send you a reminder — Archstone will.
If your fund relies on Reg D Rule 506 with state blue sky notice filings, renewal dates vary by state. Archstone tracks each jurisdiction separately and sends reminder sequences for each one. When you have LPs in 15 states, that's 15 deadlines you don't have to track manually.
K-1 delivery deadlines are the compliance item your LPs care about most. Archstone reminds you to start the K-1 preparation process early, escalates when your accountant hasn't delivered drafts, and confirms when every LP has received their schedule. No more angry April emails from LPs.
Yes. Each deadline type can have its own reminder cadence. A Form D amendment might use a 30/14/7/3/1-day sequence, while a quarterly LP report might use 14/7/3 days. You set the intervals once per deadline type and every new deadline of that type inherits the schedule automatically.
You assign a primary owner and one or more escalation contacts to each deadline. If the primary owner hasn't confirmed completion by a configurable threshold (e.g., 7 days before due), Archstone sends the next reminder to both the owner and the first escalation contact. You can add multiple escalation tiers for critical filings.
Snoozing pauses the current reminder but doesn't cancel the sequence. You'll be prompted to enter a reason and a snooze duration. The next scheduled reminder in the sequence still fires on time. All snooze events are logged with timestamps and reasons in your compliance audit trail.
Yes. Archstone includes pre-configured reminder schedules for common VC fund compliance deadlines: Form D amendments, Form ADV annual updates, state blue sky filings, K-1 delivery, and quarterly LP reporting. You can use the defaults as-is or customize them to match your fund's workflow.
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